Sutter Basin Fire District Minutes 6/20/2022

Opening

The regular meeting of the Sutter Basin Fire District was called to order at 4:38 p.m. on Monday, June 20, 2022 at the Robbins Fire Department by Anthony Van Ruiten.

Present

Samuel Martin and Anthony Van Ruiten were in attendance. Mark Richter and Marty Creel were not in attendance due to a fire call.

Approval of Agenda

The agenda was approved. Approved. Motion by Samuel Martin. Second by Anthony Van Ruiten, and unanimously approved.

Approval of Minutes

The minutes of the May 9, 2022, meeting was approved with corrections to the formatting. Motion by Samuel Martin. Second by Anthony Van Ruiten, and unanimously approved.

Fire Chief Report

The Fire Chief, Marty Creel, was unable to report due to being called away on a fire call during the meeting.

Old Business

Status of Volunteers was tabled until the next meeting.

Hiring of a Paid Firefighter was tabled until the next meeting.

SBFPD County Restructuring was tabled until the next meeting.

New Business 

2022-2023 Budget Discussion and Planning was discussed.  Initially the 37300 Obligated Fund Balance was discussed, and the merits and concerns of creating a new budget line were identified.  Following the discussion on the Obligated Fund Balance, there was discussion on how best to determine projected costs for the 2022-2023 fiscal year.  To support the creation of the 2022-2023 Budget, it was determined that a Budget Worksheet would be created to determine monthly costs of salary, mileage, equipment and tools.  The Budget will be crafted at the July Commissioners Meeting utilizing the Budget Worksheet.

Correspondences were discussed. Discussion was held on the upcoming Smith and Newell Audit.  The Audit by Smith and Newell would be for the 2021, 2022, and 2023 budget years was approved. Motion by Samuel Martin. Second by Anthony Van Ruiten, and unanimously approved.

Approval of monthly bills was discussed.  At present there is a balance of $442,855.68.  All bills were approved, and all claims were signed by the Commissioners.

Agenda for Next Meeting

Agenda items for the next meeting are 2022 – 2023 budget, updates on purchases, grants, and financial restructuring.

Adjournment

Meeting was adjourned at 5:10 p.m. by Anthony Van Ruiten.

Minutes submitted by:	Kimberly Richter
Approved by:	Mark Richter