Sutter Basin Fire District Minutes 10/25/2021

Opening

The regular meeting of the Sutter Basin Fire District was called to order at 8:25 a.m. on Monday, October 25, 2021 at the Robbins Fire Department by Mark Richter.

Present

Mark Richter, Anthony Van Ruiten, Samuel Martin, and Kimberly Richter were in attendance.

Approval of Agenda

The agenda was approved. Motion by Samuel Martin. Second by Mark Richter, and unanimously approved.

Approval of Minutes

The minutes of the September 21, 2021 meeting were approved. Motion by Samuel Martin. Second by Mark Richter, and unanimously approved.

Old Business

Status of volunteers was discussed.  The Volunteer Firefighters took the SBFPD fire truck to the Oswald Tudor Fire Station #8 on Barry Road for training on Tuesday evening, October 11, 2021.  The October Volunteer Fire Department meeting was cancelled. However, the Volunteer Fire Department meeting will be rescheduled for a later date.

Hiring of a Paid Firefighter was discussed. Next steps are to determine how best to advertise for the position.  A motion to: Assemble an advertisement to post of the positions of SBFPD Firefighter and Fire Chief through consultation with the Sutter County Fire Department and the William’s Fire Department was moved by Anthony Van Ruiten, and second by Samuel Martin and unanimously approved.  

New Business

Correspondences were shared by Kimberly Richter. An architectural “Fire and Life Safety Site Conditions submittal” was reviewed to publicize the addition of three portables at Robbins School.  A communication from Smith & Newell about the conclusion of the audit was reviewed  In addition, there was a request for documentation by Compex, for records on the May 4, 2019 incident at Jennings Court Trailer Park.  There are no records, documentation or reports of the May 4^th incident within the SBFPD files.  An affidavit of No Records will be completed and returned to Compex, along with an explanatory email.

2019-2020 Audit from Smith & Newell found three findings.  The findings were: Written Capitalization Policy, Internal Control Policy, and a Fund Balance Policy.  To adhere to these three findings, the Executive Officer completed three policies for review.  The policies will be carried over to the Tuesday, December 7^th meeting for revision and approval.

Approval of monthly bills was discussed.  At present there is a balance of $389,200.66.  All bills were approved, and all claims were signed by the commissioners.

Agenda for Next Meeting

Agenda items for the next meeting are the approval of the three findings policies as stated in the 2019-2020 Audit and the advertisement for the Firefighter/Fire Chief positions.

Adjournment

Meeting was adjourned at 10:00 a.m. by Mark Richter. The next Board of Commissioners Meeting will be held at 8:00 a.m. on December 7, 2021, at the Robbins Fire Station in Robbins California.

Minutes submitted by:	Kimberly Richter
Approved by:	Mark Richter