Sutter Basin Fire District Minutes 1/13/2025

Opening

The regular meeting of the Sutter Basin Fire Protection District was called to order at 8:08 a.m. on Monday, January 13, 2025 at the Robbins Fire Department by Mark Richter

Present

Mark Richter, Samuel Martin, Anthony Van Ruiten, Kim Richter, Marty Creel, Eric Ledesma, Joan Stephens, Mona Sakurada and Mike Bush were in attendance.

Approval of Agenda

The agenda was approved. Motion by Anthony Van Ruiten. Second by Samuel Martin, and unanimously approved.

Public Comments

Joan Stephens shared that Sutter Basin’s new supervisor, Jeff Stephens, has asked if he can provide monthly meetings for the community at the Robbins Fire Station. The Commissioners were eager to provide this opportunity to the public.

Approval of Minutes

The minutes of December 16, 2024, meeting was approved. Motion by Anthony Van Ruiten. Second by Samuel Martin and unanimously approved.

Fire Chief Report 

Robbins Fire Chief, Marty Creel, presented the Fire Chief Report.  Fire Chief Creel reported that the LAFCO Grant needs to view the 2024-2025 Approved Financial Budget.  Kim Richter will send the approved budget to Chief Creel.  Also, Chief Creel reported that he is working to complete the Bylaws, Policies and Procedures handbook. 

Old Business

Status of Volunteers was provided by Chief Creel.  The volunteer list is static.

Status of the Paid Firefighters were discussed.  The Commissioners discussed the importance of presenting a firefighter on duty at the Robbins Fire Department.  To meet that need, the Commissioners determined that a firefighter should be present three days a week for an eight-hour shift.  A scheduling app, Connecteam, will be utilized to schedule firefighters for those days and times.  The motion for the firefighters to work three days a week with an eight-hour shift was made by Anthony Van Ruiten. Second by Samuel Martin and unanimously approved.

Tax Assessment with SCI was discussed.  Mark Richter asked for all present to begin conversations about the financial and safety needs of the Sutter Basin Fire Protection District for the SCI Assessment.

Lot Line Adjustment needs were discussed and tabled.

New Business

Outsourcing Payroll was discussed.  Kim Richter will investigate the best available services and provide an estimate.

There was no Correspondence to report.

Approval of monthly bills was discussed. At present there is a balance of $302,077.66 in the Sutter County Treasury, and $49,192.47 in the First Northern Bank account.  All bills were approved, a claim for $24,371.79 to restore the First Northern Bank account was approved by Commissioners and signed. In addition, all invoices and timecards were reviewed by Commissioners, and payable checks were signed by the Commissioners. After closer review of the 2024-2025 Approved Budget, the Commissioners discussed moving $1,500 from the Budget Code 52130, Maintenance of Structures, to Budget Code 52170, Office Supplies.  The motion to move $1,500 was made by Anthony Van Ruiten.  Second by Samuel Martin and unanimously approved.

Agenda for Next Meeting

There were no new agenda items presented.

Closed Session

The Commissioners went into closed session.

Adjournment

Meeting was adjourned at 8:55 a.m. by Mark Richter. Motion by Anthony Van Ruiten. Second by Sam Martin, and unanimously approved.

Minutes submitted by:	Kimberly Richter
Approved by:	Mark Richter